Packages & Pricing

SmartBot packages for EU project teams

SmartBot support is organised around your project case. Choose the package that matches your current stage: partner search, application preparation, proposal review, funded project setup or ongoing project support and control.

Package overview

Application StarterIdea, call, early preparation, partner needsfrom €750

Project Application DevelopmentFull application preparation and Proposal Part B supportfrom €2,500

Proposal Review & ImprovementPreliminary assessment and improvement directionsfrom €500

Funded Project SetupOne-time structuring of approved funded projectfrom €1,200

Funded Project Support & ControlRegular support, reminders, status reports and implementation control€1,000 / month

Package 1

Application Starter

For teams that have a project idea, programme or call, but need to organise the application process before full proposal writing starts.

from €750

Best for: Idea, call, early preparation, partner needs

Core result: A structured preparation plan for the application stage.

What you receive

Structured project idea overview
Programme / call requirement summary
Partner profile and consortium gap map
Initial partner search direction
Information collection plan
Proposal Part B structure
Missing information list
First application readiness note
Clear next steps for application preparation

Scoped separately

These items can be discussed after case review if needed.

Full Proposal Part B writing
Full proposal assessment
Active partner outreach
Full application development

Start with this package

Package 2

Project Application Development

For teams preparing a full EU project application and needing support with content, structure, partner inputs and proposal logic.

from €2,500

Best for: Full application preparation and Proposal Part B support

Core result: A developed application process with structured content, partner inputs and revision priorities.

What you receive

Structured application preparation process
Support with collecting and organising partner information
Support with preparing the narrative part of the application / Proposal Part B
Analysis and improvement of draft sections
Missing information and evidence map
Coherence, impact and implementation logic check
Preliminary proposal assessment
Revision priorities before submission

Scoped separately

These items can be discussed after case review if needed.

Guaranteed funding
Unlimited writing
Unlimited partner search
Submission on behalf of the client
Legal or financial certification

Final price depends on the programme, call type, number of partners, deadline, document volume and expected level of support.

Start with this package

Package 3

Proposal Review & Improvement

For teams that already have a proposal draft or selected proposal sections and need an independent preliminary assessment before submission.

from €500

Best for: Preliminary assessment and improvement directions

Core result: A review note with weak points, improvement directions and revision priorities.

What you receive

Review of selected proposal sections or compact draft package
Preliminary assessment against relevant criteria
Identification of weak points
Logic, coherence, impact and implementation check
Improvement directions
Revision priorities

Scoped separately

These items can be discussed after case review if needed.

Full application preparation
Partner search
Partner input collection
Rewriting the full proposal
Funded project management setup

Full proposal draft review may be scoped separately depending on programme, length and complexity.

Start with this package

Package 4

Funded Project Setup

For newly approved funded projects that need to convert application documents into a practical project management structure.

from €1,200

Best for: One-time structuring of approved funded project

Core result: A one-time project management setup for an approved funded project.

What you receive

One-time structuring of the approved funded project
Work packages converted into operational tasks
Deliverables and milestones overview
Partner responsibility map
Deadline overview
Evidence and reporting readiness structure
First project control template

Scoped separately

These items can be discussed after case review if needed.

Ongoing monitoring
Regular reminders
Monthly task reports
Active partner follow-up
Continuous implementation support

This package creates the project control structure. Ongoing tracking, reminders and reporting support are included in Funded Project Support & Control.

Start with this package

Package 5

Funded Project Support & Control

For coordinators who need regular technical support, task control, reminders and implementation reporting during a funded project.

€1,000 / month

Best for: Regular support, reminders, status reports and implementation control

Core result: An ongoing control process with tracking, reminders, task reports and monthly implementation overview.

What you receive

Initial structuring or update of the funded project control system
Tracking of tasks, deadlines, deliverables and milestones
Partner responsibility and follow-up control
Reminders for upcoming or delayed tasks
Task status reports
Preparation of project control summaries
Evidence and reporting readiness checks
Monthly implementation overview for the coordinator

Scoped separately

These items can be discussed after case review if needed.

Managing unlimited projects
Unlimited partner communication
Official reporting submission
Legal or financial responsibility for project implementation
Full replacement of the coordinator

Price is for one funded project. Larger multi-project or complex consortium cases are scoped separately.

Start with this package

How to choose

How to choose the right package.

Start from your current stage. The package can be adjusted after human review of your project case.

Choose Application Starter

If you need to understand what must be prepared before serious application work starts.

Choose Project Application Development

If you want support with preparing and improving the application itself.

Choose Proposal Review & Improvement

If you already have a draft and need an independent preliminary assessment.

Choose Funded Project Setup

If your project is approved and you need a one-time project management structure.

Choose Funded Project Support & Control

If you need regular tracking, reminders, task reports and implementation control.

Website to SmartBot

After case review, SmartBot can support the next steps.

After your project case is reviewed, SmartBot can be used to clarify details, structure materials, receive status updates, prepare reminders and continue follow-up.

Optional add-ons

Add focused support after case review.

Additional options can be included when the scope requires more specific work.

Additional partner search supportAdditional proposal section reviewFull proposal re-review after revisionBudget consistency checkCall document explanationPartner input collection packUrgent deadline supportAdditional funded project control reportsEvidence and reporting readiness check

How pricing is confirmed

Starting prices are indicative.

The final scope depends on the programme, call type, number of partners, deadline, document volume, proposal stage and expected level of support.

Sending your project case does not create a paid order. It starts a human review. After reviewing your case, we suggest the most useful support format, required materials, expected result, timeline and price.

Paid work starts only after the scope and price are confirmed.

Start with your project case

FAQ

Common questions before starting a project case.

Do you guarantee funding?

No. SmartBot supports preparation, structuring and preliminary assessment, but funding decisions are made by programme authorities and evaluators.

Can you help if we only have a project idea?

Yes. Application Starter is designed for early-stage ideas, calls and partner needs.

Can SmartBot prepare the whole application for us?

Yes, in selected cases. We can prepare the application narrative / Proposal Part B and project budget after a human review of your project case. The final scope, timeline and price are agreed before any paid work starts.

Can you help us find partners?

Yes. Partner search support can include partner profile definition, consortium gap mapping and search direction. Active outreach can be scoped separately.

What happens after I send a project case?

Your request is reviewed by a human expert. You receive a proposed scope, required materials, timeline and price before any paid work starts.

Can you manage an approved funded project?

SmartBot can support technical project management: tasks, deadlines, deliverables, reminders, evidence tracking and project control summaries.

Is SmartBot a replacement for the project coordinator?

No. SmartBot supports the coordinator, but critical decisions and formal responsibilities remain with the project team.

How are prices confirmed?

Starting prices are indicative. Final price depends on programme, call type, number of partners, urgency, documents and expected support level.