SmartBot supports project teams with partner search, application preparation, information collection and structuring, preliminary proposal assessment, and technical management of funded projects after approval.
Programmes: Applications and funded projects under Erasmus+, Horizon Europe and other EU-funded programmes.
Clients: Project teams at universities, VET providers, schools, NGOs and other consortium organisations.
Before submission, teams need to collect partner inputs, interpret call requirements, prepare the application narrative and check proposal readiness. After approval, coordinators need to manage tasks, deliverables, evidence, deadlines and reporting preparation.
SmartBot combines AI-supported structuring with practical experience in EU project application preparation, proposal assessment and funded project implementation logic.
Practical experience supporting EU project application development, proposal structuring and revision work.
Internal reference base of successful proposals, project structures and application logic.
Practical experience working with expert feedback, evaluation criteria and proposal assessment logic.
Support is built around real application preparation, funded project management, deliverables, evidence and reporting workflows.
SmartBot combines practical EU project experience, AI-supported structuring and a project case workflow to support teams before submission and after funding approval.
Your project case is organised into stages, documents, tasks, missing information, responsibilities and next actions.
Support is built around EU applications, calls, Proposal Part B, partner inputs, funded projects, deliverables and evidence.
Designed for teams that need structured support without immediately adopting a heavy project management platform.
The same project case logic supports application preparation, proposal review, funded project setup and regular implementation control.
Review concept logic, target groups, evidence, additional value, feasibility and next development steps.
Review the application narrative against the selected call criteria, with evidence, inconsistencies and prioritised improvements.
Review calculations, applicable budget rules and consistency with activities, resources and Part B.
Expert support for responsibilities, tasks, deadlines, meetings, evidence and implementation monitoring.
Full application preparation, specific sections, budget development, revision after rejection or another agreed task.
Every request starts as a project case. We review your stage, identify the right support package, confirm the scope and then structure the work through SmartBot and human communication.
Share your project idea, programme name, call, proposal draft, partner information, funded project documents and the specific issues you need help with.
We identify whether your case is about partner search, application preparation, Proposal Part B, preliminary assessment, funded project setup or ongoing support and control.
We suggest the most useful support package, required materials, expected result, timeline and price.
Your case is organised into a clear working structure: tasks, documents, missing information, partner responsibilities, assessment points, deadlines, evidence and next actions.
You can ask questions, provide feedback, approve next steps and continue the work with expert control. Paid work starts only after the scope and price are confirmed.
SmartBot support is organised around real EU project workflows, not disconnected AI features.
We work with applications and projects under Erasmus+, Horizon Europe and other EU-funded programmes.
For project teams at universities, VET providers, schools, NGOs and other consortium organisations.
Send one application, project idea, partner search need or funded project issue. We will review it and suggest the most useful next step before any paid work begins.
Discuss your projectSmartBot is a platform for managing the stages of project preparation and implementation. You can start with an idea, prepare and improve an application, and organise technical project support after funding is approved. Join at the stage you need and agree support for a specific task.
Select “Start with your project case” on the homepage and briefly describe your situation: what you want to achieve, your project’s current stage, and the question preventing progress. Include the programme, call and submission deadline if known. We will review your request and suggest the next step to begin working together.
No. You can start with an idea, a short description, individual sections or a developed project. We will identify which materials are sufficient for your task and what needs to be added.
Yes. You can request an idea assessment, preparation of a particular section, assessment of an application during preparation, or technical support for a funded project. You do not have to go through every stage. If you continue, existing materials and recommendations will provide a basis for the next stage.
They address tasks within the same project. Idea assessment identifies what needs clarification in the concept; application preparation turns the concept into a justified plan; application assessment identifies revision priorities. After funding, agreed support focuses on implementation tasks, deadlines and results. Transitions between stages are discussed with you.
See “How it works” on the homepage for the path from your first request to completion of the agreed work. This FAQ answers questions arising at individual stages.
It helps establish how clearly the problem, target groups, intended changes and project value are defined. We examine the idea’s logic, its differences from existing approaches, supporting evidence and questions to resolve before drafting an application. The result is reasoned findings and recommendations for developing the concept.
Yes. We can first clarify the concept and intended results, then consider suitable funding directions. Fit with a particular call is checked against its conditions once the programme and submission year have been selected.
Searching for and analysing similar projects can be included in the agreed scope. It helps identify overlaps and explain what distinguishes your approach. Similar projects do not automatically mean an idea lacks value: differences in target groups, methods, results and application matter.
Yes. Novelty and the maturity of evidence are considered separately. We explain what evidence exists, which assumptions need testing and how the project can provide that testing. A lack of long-term results does not, by itself, make a new idea weak.
You can refine the concept yourself or agree the next stage: clarifying the project logic, selecting a call, preparing an application structure or developing specific sections. Recommendations help identify what to do first.
Yes. Preparation of a complete application can be agreed as a defined scope of work. Before starting, we establish the call, required application components, source materials, responsibilities, deadlines and expected output. The project team must supply and confirm information about organisations, partners, resources and commitments.
Yes. This could cover the problem description, project logic, work packages, partnership, impact, sustainability or another section. Preparing a section may require the wider project context so that it fits the objectives, work plan and remaining text.
It is an independent diagnostic review of the current application version while improvements are still possible. We examine strengths, gaps, inconsistencies and the quality of justification in relation to the selected call. The review can cover agreed sections or the entire available version.
Assessment explains which substantive problems should be addressed and why. Editing or drafting changes the text itself. For example, a review may find that work package results are not connected to the objectives; revision should then clarify that connection in the project and application. Implementing revisions is agreed separately.
You will receive an English client report with findings and recommendations covering the agreed scope. It identifies the reviewed version, boundaries of analysis and improvement priorities. Any diagnostic score is accompanied by an explanation. Internal assessment matrices and the expert’s working records are separate from the client report.
No. The diagnostic score helps explain the quality of the reviewed version and revision priorities. It is neither an official call assessment nor a probability of receiving a grant. Funding decisions are made by the European funding bodies, taking account of the call rules and selection results.
This depends on the agreed scope and documents supplied. A Part B review may cover descriptions of resources and work packages, but it does not replace a full review of a separate budget file. If budget analysis is required, we will establish the necessary materials and review boundaries in advance.
Yes. A new version can be reviewed under a separate agreement. For comparison, identify the revised version and which recommendations were addressed. The previous report refers to the earlier version; new findings are recorded as a separate output.
Yes. SmartBot provides for technical support for funded projects. This may cover organising tasks from work packages, tracking deadlines and deliverables, mapping partner responsibilities, preparing supporting evidence and reporting readiness. The available scope is discussed for your project.
No. The coordinator and partners retain responsibility for decisions, fulfilment of commitments and the accuracy of data. Technical support helps organise work and identify actions requiring attention.
Yes. The approved application, work packages, results and roles provide the starting materials. Before setting up support, these should be checked against current contractual documents and agreed changes. The scope of technical support is defined separately.
A brief description is enough for your first enquiry. Further materials depend on the task: a concept description for idea assessment; the current application and call details for application assessment; the relevant file for budget review; approved project materials for implementation. We will clarify the list before work begins.
Open your project workspace, go to “Documents”, select “Proposal — application / Part B”, choose the PDF or DOCX on your computer and select “Upload document”. Opening your computer’s file picker is a normal part of uploading. Afterwards, check that the file appears in the document list.
Upload the version you want reviewed. Include a version and date in the filename, and tell us if it replaces an earlier file. Assessment applies to a specific version; later changes may require a new review.
After review and publication, the report appears in the documents of your client project workspace. You can download it and open it on your computer. The uploaded application and final report are separate documents, identifiable by their type and name.
Yes. This request can be included in your project work. Explainer support helps clarify wording, document structure and practical implications for your task. For call rules, the official source, programme and submission year matter; disputed conditions require clarification from the call organiser.
Information is useful when it supports a decision: checking a deadline, clarifying a requirement or adjusting preparation. If your request concerns programme changes, specify the call and year so their implications can be discussed. The scope of information support is agreed separately.
Yes. Start through “Contact” and describe your question. We will clarify the situation and, where needed, arrange a conversation. This helps establish the task and expected result before you decide on paid work.
Identify the recommendation and your question: what needs changing, why it matters or how to apply the finding to your project. Arrangements for explanations and additional revision are discussed within the agreed work.
The website is the main project workspace, where documents and published results are available. Telegram supports communication and notifications where connected. When submitting materials, make sure they are associated with the correct project and available in its workspace.
Work is conducted under the guidance of an expert experienced in preparing, assessing and supporting European projects. Digital tools, including artificial intelligence, help find and organise information, compare materials and identify questions for verification.
The expert verifies significant findings, considers the conditions of the specific call and develops recommendations for your project. The final client report undergoes expert review before publication in your workspace.
It depends on the task, volume of materials, project stage, deadline and expected output. We agree the scope, price and conditions before paid work begins. Idea assessment, drafting, application assessment and subsequent revision may require different levels of involvement.
The first enquiry helps establish the task and next step. Paid work begins after its scope and conditions have been agreed. Payment arrangements are provided in the proposal responding to your request.
The timeframe depends on the volume and completeness of source materials and is agreed before starting. Include your submission deadline or other important date in the first enquiry. If time is limited, we will identify a realistic scope and the issues needing attention first.
Project files are stored outside the public website, and the client workspace is accessed through a personal link. When submitting materials, consider your organisation’s and partners’ confidentiality requirements. Agree any special access or document-use conditions before uploading.
Contact us with the project reference, the action you attempted and the error message. If needed, include a screenshot without your personal access link or confidential data. This will help us investigate.
Tell us your current stage and the task you want to resolve. We will help identify the next step.
Discuss your project